Key Steps to Success with Task Order Management

Task order management is one of the most fundamental aspects of ensuring success in government contracting. Successful Task Order Management (TOM) will allow for maximum success in moving toward established goals.

George Holguin of Integrity Matters stresses the importance of being transparent, with the transfer process as a key step. This includes defining crucial personnel roles and communicating with subcontractors. Defining workflow is also important during this step, such as training, travel, personnel and substitutions, Government Furnished Equipment (GFE) acquisition and more.

With only so many hours in a workday, executives need to be able to make the decision process on task orders quickly. Olessia Smotrova-Taylor, president and CEO of OST Global Solutions, Inc. shared with GovLoop that she advises to focus on only three questions:

•    Is it a fit?
•    Can we compete?
•    Can we win?

GovWin from Deltek suggests having a clearly defined strategy. Determine the capabilities of your company and let that guide your decisions regarding the task order process. This allows you to hone in on specific skills and prevents you from exceeding your well-defined core strengths.

Teaming and establishing partnerships are also key steps with successful task order management, according to GovWin. It helps build a strong history and relationships you can rely on for help to complete a task order. Sometimes, forming coalitions with competitors can help ensure successful task order management.

So, when searching for the best results for a successful task order management in government contracting, follow these five steps:

•    Be transparent with the transfer process
•    Define workflow
•    Make a decision quickly using the three questions as your guide
•    Clearly define your strategy
•    Establishing partnerships